• Technical Contact #1: Peter Caldwell  (caldwell19@llnl.gov) 

• Technical Contact #2: Renata McCoy (renata@llnl.gov) 

• Audio Visual POC: Deanna Agosta +1-925-495-7598 - Cell (agosta2@llnl.gov)

• Administrative Contact: Angela Jefferson +1-209-275-3294 - Cell (jefferson9@llnl.gov)

June 9-11, 2026

8:00AM - 5:00PM (Daily)

The meeting will span three full days.

Format: In-person and Hybrid (Plenary sessions only)

AGENDA

Hyatt Regency Bethesda

One Bethesda Metro Center, 7400 Wisconsin Ave., Bethesda, MD 20814

• VIRTUAL Registration

• Directions 

• Weather 

• About Bethesda 

HYATT - LODGING Wi-Fi Access

• Connect to @Hyatt_wifi

• A privacy window will request your last name and room number to securely authenticate your device.

GUEST Wi-Fi Access (available throughout the Hyatt property)

• High speed guest Wi-Fi is complimentary.

 HYATT - MEETING ROOM Wi-Fi Access Instructions

Open your Wi-Fi settings from your device to view the available wireless networks.

a) Select Network: E3SM

b) Start your web browser. The login page will open automatically.

c) The password to login is: LLNL2026

Each meeting room will be equipped with the necessary AV components, including Mac-friendly HDMI/USB-C dongles. These dongles are clearly marked as: “Property of LLNL Climate Program”

They should remain in the designated meeting rooms along with the DOE/LLNL projectors throughout the event. To help ensure seamless presentations, we appreciate your support in bringing your institution provided HDMI dongle(s) as well. These may be used as backup options in the breakout rooms, if needed.

Regency Ball Room I/II

Breakout Room/ Plenary

x

x

x

Classroom (120 seats)

Projector, screen, slide advance, HDMI cable, mic

x

Embassy/Potomac/Patuxent

Breakout Room1

x

x

n/a

Classroom (50 seats)

Projector, screen, HDMI/USB-C cable

n/a

Cabinet/Judiciary

Breakout Room2

x

x

n/a

Classroom (50 seats)

Projector, screen, HDMI/USB-C cable

n/a

Diplomat/Ambassador

Breakout Room3

x

x

n/a

Classroom (50 seats)

Projector, screen, HDMI/USB-C cable

n/a

Regency Ball Room III/IV

Poster Session

n/a

n/a

n/a

n/a

n/a

n/a

A dedicated presentation laptop will be used for all plenary talks. Upload all plenary and breakout presentations directly to the ‘agenda’ in Confluence. If you cannot access or upload your talk to Confluence, please email agosta2@llnl.gov, jefferson9@llnl.gov and renata@llnl.gov. Deanna Agosta will support the hotel AV team and have thumb drives at the AV desk in the plenary room (Regency I/II) for file transfers if needed.

Presentation Guidance (applicable to Plenary and Breakout Sessions)

1. Upload Deadline: Presenters, both in-person and remote, must upload their presentation to the agenda page one day before their scheduled presentation.

2. Plenary talks will be displayed using a PC laptop.

   1. Session leads will use their institution provided laptops during breakouts

3. File Formats: Only PDF files are acceptable.

4. Preloading Presentations:

   • All presentations will be preloaded onto the presentation laptop by the AV team.

   • AV Contact:

     • Deanna Agosta - Cell: +1-925-495-7598 | Email agosta2@llnl.gov

5. Last-Minute Changes:

   • For last-minute changes, USB-A thumb drives are available at the AV desk at the front of the plenary room.

How to Upload Your Presentation:

1. Edit the agenda page.

2. Position your cursor next to your designated talk.

3. Drag and drop your presentation file onto that section.

4. Publish the page to complete the upload. Your presentation will appear as a small square within the agenda.

• Display Duration: Posters will be displayed from 8:00 AM Tuesday, June 9, to 12:00 PM Thursday, Jun 11, 2026.

• Assigned Spaces: Each board will have a marker with your designated space.

• Placement: Please place your poster in alignment with the official poster list (see Confluence page).

• Removal: Presenters are responsible for removing posters by 12:00 PM Thursday, Jun 11, 2026.

• Assistance: Onsite staff will be available to help if you need assistance locating your assigned board.

From Area Airports:

• Dulles International Airport (IAD)
  ➤ Get Directions

• Reagan National Airport (DCA)
  ➤ Get Directions

• Baltimore/Washington International (BWI)
  ➤ Get Directions

• Metro Access: Bethesda Metro Station (Red Line) is directly below the hotel.

• Bethesda Circulator: Free, local loop service in downtown Bethesda (no Sunday service).

• Airport Shuttle Options:

  • Super Shuttle: +1 (800) 258-3826

  • Airport Shuttle: +1 (800) 776-0323

  • Bethesda Shuttle (Steve): +1 (202) 590-7516

  • Awards Limousine Service: +1 (301) 656-9644

The Bethesda Metro Station is located directly beneath the Hyatt Regency Bethesda.
You can take the Red Line to and from central DC locations.

The Bethesda Circulator offers free daily shuttle service (except Sundays) around downtown Bethesda—perfect for exploring local dining and shops.

Expect warm to hot weather during your stay. Meeting rooms may be cooler—dress in layers to stay comfortable.
Subscribe for Metro or travel service alerts at your convenience.

Self-Parking (ABM Garage under hotel):

• Weekdays: $15** (This rate is applicable for local meeting attendees. See Angela Jefferson at the meeting to receive a voucher for this discounted price**)

• Overnight (hotel guests): $30

• Valet: $50/day

🅿️ To self-park, use P3 level for easier access. Enter the hotel through the Ballroom Entrance and take the elevators to Level 1 for check-in. Also refer to the “Navigating to P3 Parking Video”

☕ Starbucks

• Located on property

• Order inside or online for pick up

🥩 Morton’s Steakhouse

• Open Tues–Sat | 4:00–7:00 PM: Check the “Bar Bites” Menu for discounted options

• Dine-in ordering preferred; online for pick up is available from 5:00–9:00 PM

🥗 Brownbag

• Healthy fast-casual option

• Order inside or online for pick up

🥐 Tatte Bakery & Café

• Address: 7276 Wisconsin Ave

• Directions: Turn right out of the hotel, walk 2 blocks

• Order inside or online for pick up

🥞 Original Pancake House

• Address: 7700 Wisconsin Ave

• Directions: Turn left out of the hotel, walk 3 blocks

• Order inside or online for pick up

🥯 Bethesda Bagels

• Address: 4819 Bethesda Ave

• Directions: Turn right out of the hotel, walk 3 blocks, then turn right on Bethesda Ave, walk 3 more blocks

• Order inside or online for pick up

📍 Want More?

See the Bethesda Dining Guide for more options nearby.